Collaborate on a OneDrive File

You can have an entire class or group of students collaborate on a Word document, PowerPoint slides, or Excel spreadsheet using the Collaborations tool in MyClasses. If you need to add Collaborations to your course navigation, review this video tip about organizing your course menu. Before using collaborations, click on Office 365 from the course menu and log into Office 365 using your SU credentials. Have students complete the same Login process before accessing documents in Collaborations.

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Set up Collaborative Documents using Office 355

To have multiple students edit the same document in real time, you can:

1. Go to Collaborations from your course navigation menu:
   
   
   

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2. Click on Start a New Collaboration:
   
   
   

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3. In the "Collaborate using" drop-down menu, select Office 365:
   
   
   

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4. ID&D recommends logging into Office 365 before you create a Collaborative Office document to avoid receiving this error message:
   "Your session has expired, please log back in. An unexpected error occurred."
   
   
   

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   If you are not logged into Office 365, you will be prompted to Log in using your SU credentials, however you may still receive the above error message until you return to the Office 365 menu item to log into directly to the LTI tool:
   
   
   

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5. Once logged in, determine the document type (Word, PowerPoint or Excel spreadsheet), and add a name and description for the document:
   
   
   

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6. Select the People or Group who are to collaborate on that document. When you select a person or group, their name will appear on the right:
   
   
   
   
   

7. Scroll down and click Save:
   
   
   

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8. The collaboration will show in the Current Collaborations list where individuals would select the title to access the document.
   
   
   

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Teams SharePoint Expiration Notice:

OneDrive works based on the creation of a SharePoint site when you enable the OneDrive LTI. This SharePoint site expires after 1 year. At that time, you will receive an email warning you that the SharePoint team for that course is about to expire. You will need to click the “Renew Group” button if you intend to continue using OneDrive actively within that course. This should not affect semester-based courses, but may impact Development courses or SUCCEED courses used beyond a 1-year timeframe.

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If you do not renew your SharePoint Teams site, you will receive an error message when you go to create a new collaboration. You will first see an error message warning that “We couldn’t assign the necessary permissions to your account” because there is no SharePoint site to save the collaboration file to.

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If you continue to attempt creating a collaborations document, you will receive a “Failed to save collaboration” error message.

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If you receive this message and your course SharePoint Teams site expired within 30 days, you can submit a request to IT to recover the site. If it expired more than 30 days ago, then the OneDrive integration will no longer work in that course (Collaborations, Assignments, embedding files) and it cannot be recreated at this time. You will need to create a new course in order to use the OneDrive LTI again where it can create a new SharePoint site.

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